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The Highgrove Clubhouse is in high demand. The HOA board wants to be sure that all members of the HOA and neighborhood have access to the necessary clubhouse information. Please check this page often for all information regarding clubhouse scheduling, availability, rules & regulations and rental.
Rental Procedures – Effective January 1st, 2011
All Highgrove residents are now able to reserve the Clubhouse without payment of any fees as they are included in the annual HOA dues. A $150 security deposit will still be required. HOA dues must be current to rent the clubhouse.
Please ensure that the on-line contract states "UPDATED December 16, 2011" across the top. If it doesn't, then you have an old, out-of-date copy.
Highlights of the new procedures are below. Please be sure you thoroughly read the below and the new contract, to including the schedule of fines. (The link to the new contract is below.) You must print out and submit all 6 pages of the contract and Exhibit A (signed and initialed where indicated) in order for your contract to be accepted. If you submit an incomplete contract, you will be notified to resubmit and may possibly lose your desired rental date.
Instructions for Renting the Clubhouse
1. Complete, sign/initial, and submit all 6 pages of the Contract, and Exhibit A, Areas of Inspection and Fines.
2. Exhibit B, Inspection Form, and Exhibit A, Area of Inspection: Fines, will be left on the kitchen bar at the beginning of your rental. You must complete and sign Exhibit B and place in the HOA mailbox (left side of the Clubhouse front door. Do not use the US Postal Service mailbox) at then end of your rental. Failure to do so will result in a $50 fine which will be deducted from your security deposit.
3. If you would like to request use of the patio area, complete, sign, and submit Exhibit D, Request For Use of Patio Area. A request for use of the patio area must be submitted with the Contract submission and will be granted by the HOA Board on a case-by-case basis. The Patio Area cannot be rented from May14th through September 25th.
4. The rental "day" is broken into 3 time periods 1) Period 1, 7:00 am to 12 noon, 2) Period 2, 1:00 pm to 6:00 pm , and 3) Period 3, 7:00 pm to 12 midnight. You may reserve all or any combination of periods. Multiple rental periods must be in the same calendar day. See the contract for a full explanation. As always, your rental period must include set-up (decorating) and clean-up. There is a $75 / hour fine for occupying the clubhouse outside your approved rental time.
5. The renter of record (the name on the rental application) must be physically present during the entire rental period. Should your guests be found in the clubhouse before, after, or during your rental period, your rental will be terminated immediately and you forfeit your entire deposit. In the case of early termination, you will additionally incur all cleaning expenses required to return the clubhouse to pre-rental conditions.
Non-Resident Clubhouse Rental
Non-residents may also rent the Highgrove clubhouse, however, the following prices apply:
$300.00 – Security Deposit
Rental fee ($100.00, $170.00, or $250.00 as defined below)
Checks should be made payable to: Highgrove Homeowners Association, Inc.
Cashier’s Check Or Money Order should be left blank - do not fill in a name.
Pricing for the standard rental periods (per paragraph 4, above) are as follows:
$ 100.00 for 1 rental period
$ 170.00 for 2 rental periods (7:00 am – 6:00 pm or 1:00 pm – midnight)*
$ 250.00 for 3 rental periods (whole day rental, 7:00 am - midnight)*
*Multiple rental periods must be in the same calendar day
To leave a comment, ask a question or to reserve the Clubhouse, contact the Clubhouse Manager at highgroveclubhouse@gmail.com
Links for contracts and forms:
Highgrove Resident Clubhouse Rental Contract
Non-Highgrove Resident Clubhouse Rental Contract
Schedule of Fines
Inspection Form
Clubhouse Furniture Diagram
Request For Use of Patio Area
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Clubhouse Rental Schedule
Please see the Community Calendar for available rental dates.
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